📍 Orange County Convention Center · West Concourse · Orlando, FLQuestions? Email exhibits@sbc.net or call/text Rachel
SBC26 · Official Exhibitor Resource
Southern Baptist Convention 2026 Exhibitor Guide
Everything your team needs to exhibit at the Orange County Convention Center. Read this, brief your team, and you'll be ready.
June 7–10, 2026
West Concourse, OCCC
20,000–22,000 attendees expected
#SBC26
Upcoming deadlines: Freeman early-bird discount ends May 7, 2026. Register your team for exhibitor badges now if you haven't already — email exhibits@sbc.net to get the link resent.
Freeman provides pipe and drape only — each 10×10 booth includes 8ft high black/gray back drape and 3ft black side drape. Booths 300 sqft or less receive an identification sign; larger booths may request one.
Not provided by SBC: furniture, floor covering, electricity, or WiFi. You must order or bring these yourself. Floor covering is required for all 10×10 and 10×20 booths.
SBC 2026 Mobile App
Download the "SBC Annual Meeting" app from the Apple App Store or Google Play. The app includes the daily program, event schedule, Book of Reports, exhibit hall map and exhibitor listing, Convention Center maps, Daily Bulletin, and Lifeway Village information. Free for both platforms.
Information Center & Lost & Found
The Information Center is located in the Hall A4/B1 lobby of the convention center. Lost and found, as well as emergency messages, can be found at the Convention Office (Room 205A) or by calling (615) 782-8612. Emergency messages will also be projected on screens with the names of affected persons. A Prayer Kiosk is available in the Hall A4/B1 lobby for messengers and guests.
Convention Publications Available On-Site
Book of Reports — annual reports of Convention committees and entities (physical copies for messengers only; also on mobile app). Daily Bulletin — published daily Tues–Wed, placed at major entry areas each morning. Messenger Guide — articles, program schedules, exhibit hall map & exhibitor listing. SBC Annual — available in fall; view/download at sbc.net/annual.
Setup days
Thursday, June 4 · 8:00 AM – 5:00 PM
Large booths only (900 sqft+)
Only exhibitors with 900 sqft or larger may set up. Hall remains open; doors lock at 5pm. Marshalling Yard open 6:00 AM – 2:30 PM.
Friday, June 5 · 8:00 AM – 5:00 PM
All exhibitors welcome — including 10×10s and 10×20s
Everyone may now set up. Hall remains open; doors lock at 5pm. Third-party contractors receive arm bands upon arrival. Marshalling Yard open 6:00 AM – 2:30 PM.
Saturday, June 6 · 8:00 AM – 5:00 PM
All exhibitors — last day for larger booths
Larger booths (anything over 10×20) must be fully set up by the end of Saturday. No Sunday setup for those sizes. Marshalling Yard open 6:00 AM – 2:30 PM.
Sunday, June 7 · 10:00 AM – 1:00 PM
10×10 and 10×20 only — notify Rachel in advance
Only small booths eligible. Check in at the Exhibit Hall by 11:30 AM. All booths must be fully set up by 1:00 PM. Everyone in their booth by 2:30 PM. Show opens at 3:00 PM. Marshalling Yard open 6:00 AM – 2:30 PM.
Exhibit hall hours (open to attendees)
Sunday, June 73:00 PM – 7:00 PM
Monday, June 88:00 AM – 6:00 PM
Tuesday, June 98:00 AM – 6:00 PM
Wednesday, June 108:00 AM – 2:00 PM
✦ Exhibitors may enter the hall Mon–Wed starting at 7:00 AM
Move-out / teardown
Teardown cannot begin until the exhibit hall officially closes at 2:00 PM on Wednesday, June 10. More detailed teardown instructions will be sent the week of the show.
Wednesday, June 102:00 PM – 9:00 PM
Thursday, June 118:00 AM – 12:00 PM
All materials must be out byJune 11 at 12:00 PM
Carriers must check in byJune 11 at 10:00 AM
If your selected carrier fails to appear on final move-out day, Freeman reserves the right to reroute your freight to another carrier. Excessive trash (display materials, carpet, crates, pallets left behind) will incur a handling fee and disposal fee.
All times are Eastern (EST)
Your vehicle type determines which dock you use. Wrong dock = delays and possible fees. Read this section and share it with whoever is driving.
POV dock — personal & company vehicles
POV (Personally Owned Vehicle) users skip the Marshalling Yard entirely and go directly to the POV dock.
✓ Allowed at POV dock
Sedans, SUVs, pickup trucks, vans, and company-owned vehicles under 24 feet
✗ Not allowed at POV dock
Rented box trucks, large commercial trucks, trailers, bobtails, skatebeds
POV rules: 30 minutes to load/unload. Someone must remain with the vehicle at all times. Two-wheel dollies only — absolutely no four-wheel carts, wagons, piano dollies, pallet jacks, road cases, or flat carts of any size.
Need a forklift or pallet jack to unload?Go to Marshalling Yard instead
If you need extra help and can't meet these requirements, Freeman will be nearby to assist at their contracted rate.
Marshalling yard — commercial vehicles
Rented box trucks, large commercial trucks, trailers, bobtails, and skatebeds — or any vehicle whose load requires a forklift or pallet jack — must check in at the Marshalling Yard first. Freeman will unload your vehicle and transport materials to your booth. You may not bring or use your own dollies.
Address10088 General Dr, Orlando, FL 32824
Entrance feeNone
Scale on site?No
Trailer parking during showNot permitted on property
Overnight parkingNot permitted
Certified weight tickets required to check in. No scale on site — find one by searching "truck scales near 32824," or visit Acme Truck Stop, 9565 S Orange Blossom Trail, Orlando, FL 32837. Driver must provide: Show Name, Exhibitor Name, Booth #.
Marshalling yard hours
Move-in
June 4–7, 20266:00 AM – 2:30 PM EST
Move-out
Wednesday, June 101:00 PM – 7:00 PM EST
Thursday, June 116:00 AM – 8:00 AM EST
Freeman shipping — warehouse address
[Your Company Name] / [Booth #]
Southern Baptist Convention 2026
C/O Freeman
10088 General Dr
Orlando, FL 32824 USA
Accepts shipments fromMay 5, 2026
After-deadline surcharge afterMay 28, 2026
Warehouse hoursMon–Fri, 8:00 AM – 3:30 PM
Memorial Day closureMonday, May 25, 2026
Warehouse does not accept: uncrated/pad-wrapped freight, COD shipments, hazardous materials, refrigerated/frozen items, single pieces over 4,500 lbs, or single pieces over 108"H × 93"W × 144"L.
Freeman shipping — show site address
[Your Company Name] / [Booth #]
Southern Baptist Convention 2026
Orange County Convention Center
C/O Freeman
9800 International Dr
Orlando, FL 32819 USA
Accepts fromJune 4, 2026
Shipments arriving before June 4 may be refused by the facility. Any charges incurred for early freight accepted by the facility are the exhibitor's responsibility. Certified weight tickets must accompany all shipments.
Lead retrieval (QR scanner)
Attendee badges contain QR codes. Scanning them captures: Name, Email, Phone, Church, City & State, SBC ID# (unique per church), and Messenger ID# (unique per attendee). Export leads as a CSV file at end of each day or after the event.
Phone camera will not work — it won't capture all badge data. A dedicated handheld scanner is recommended. A phone app can work but verify it's the right one. Test your device before the hall opens.
Suggested deviceHandheld QR scanner (see lead retrieval doc for Amazon link)
Who to assignAt least one dedicated team member for lead capture
Brief your entire team on these rules. If your booth does not comply, the exhibits team will ask you to make changes on the spot.
Official rules & regulations
1
Floor covering required for 10×10 and 10×20 booths. All concrete floor space within the booth must be covered with carpet or an alternative flooring material. Does not have to come from Freeman — you can bring your own.
2
8ft height limit for all 10×10 and 10×20 booths. No display material may exceed 8 feet, to prevent imposing on neighboring exhibits behind you.
3
3ft side divide. No display materials may cross the 3ft side boundary or block the sight line of neighboring booths. See the Sight Line Example for a visual reference — display materials must step down toward the front of the booth.
4
Island booths (20×20 and larger) may hang signs. Max height is 18ft from the top of the sign. The sign must stay within the booth's footprint. Hanging signs higher than 18ft requires Exhibits Team approval.
5
No one age 17 or younger is permitted on the Exhibit Hall floor during setup or breakdown. No exceptions.
6
No direct sale of materials. Exhibitors may not sell products directly from their booth.
7
No food or beverage distribution or sale without prior approval from the Exhibits Team.
8
No registration fee for exhibitors or attendees. You may bring as many staff as needed to run your booth.
Booth supplies & handouts
Expected attendance20,000–22,000
Recommended handout quantity3,000–3,500 pieces
Keep only a day's supply of giveaways/handouts visible at your booth at a time. Cardboard boxes must be tucked under your table or stored out of sight — they cannot be stacked visibly in the booth.
20×20 and larger booths: the boneyard is for restocking and refills only. No empty cardboard or wood is permitted in the boneyard. No empty containers may be stored there at all.
Badges & hall access
Exhibitor credentialsRequired at all times in the hall on show days
It depends on your booth size. Booths 900 sqft or larger: Thursday, June 4. All other booths including 10×10s and 10×20s: Friday, June 5 (and Saturday, June 6). Sunday, June 7 is available only for 10×10 and 10×20 booths who have notified Rachel in advance, and setup must be complete by 1:00 PM.
I have a larger booth — do I need to finish by Saturday?
Yes. All booths larger than 10×20 must be fully set up by end of day Saturday, June 6. They are not permitted to continue setup on Sunday.
What time does the show open on Sunday?
The exhibit hall opens to attendees at 3:00 PM on Sunday, June 7. All booths must be fully set up by 1:00 PM, and everyone must be ready in their booth by 2:30 PM.
Can we enter the hall early on show days?
Yes. Monday through Wednesday, exhibitors may enter the hall as early as 7:00 AM, even though the hall doesn't open to attendees until 8:00 AM.
When can I start tearing down?
Not until the exhibit hall officially closes at 2:00 PM on Wednesday, June 10. Move-out continues Wednesday 2:00–9:00 PM and Thursday 8:00 AM–12:00 PM. All materials must be out by June 11 at 12:00 PM; carriers must check in by June 11 at 10:00 AM.
Logistics & shipping
Do I have to go to the Marshalling Yard?
Only if you're arriving in a rented box truck, large commercial truck, trailer, bobtail, or skatebed — or if your load requires a forklift or pallet jack to unload. If you're using a personal or company-owned vehicle under 24 feet (sedan, SUV, van, pickup), you go directly to the POV dock and skip the Marshalling Yard entirely.
Can I unload my own vehicle?
Yes, if using a POV-eligible vehicle (sedan, SUV, van, pickup under 24'). You have 30 minutes at the POV dock. You may only use a personally-owned two-wheel dolly — no four-wheel carts, wagons, piano dollies, pallet jacks, road cases, or flat carts. Someone must remain with the vehicle the entire time.
I rented a box truck. What do I do?
Rented box trucks must go to the Marshalling Yard first. You will not be permitted to use your own dollies. Freeman will unload and transport materials to your booth at their contracted material handling rate.
What is the Freeman early bird discount deadline?
Thursday, May 7, 2026. Place orders for electricity, floor covering, furniture, and all Freeman services at freemanco.com before that date to receive discounted pricing.
When should I ship to the Freeman warehouse?
The warehouse begins accepting shipments on May 5, 2026. Ship early to avoid delays. Materials arriving after May 28 incur an after-deadline surcharge. Note the warehouse is closed May 25 for Memorial Day. Warehouse hours are Mon–Fri, 8:00 AM–3:30 PM.
Do I need a certified weight ticket for the Marshalling Yard?
Yes — certified weight tickets are required to check in. There is no scale at the Marshalling Yard. Find one by searching "truck scales near 32824," or visit Acme Truck Stop at 9565 S Orange Blossom Trail, Orlando, FL 32837.
Can I park my trailer at the Marshalling Yard during the show?
No. Empty trailers may not be stored at the Marshalling Yard property. Overnight parking is also not permitted. Check with your hotel or a local truck stop about trailer storage for the duration of the event.
Booth rules & compliance
Is floor covering required?
Yes, for all 10×10 and 10×20 booths. All concrete floor space within your booth must be covered. It does not have to come from Freeman — you can bring your own. Note that the exhibit area itself is not carpeted (aisles are carpeted by Freeman).
Can I bring my kids to help set up?
No. No one age 17 or younger is allowed on the Exhibit Hall floor during setup or breakdown. There are absolutely no exceptions to this rule.
Can I sell products or food from my booth?
No direct sales of any materials are permitted. Food and beverages may not be sold or distributed without prior approval from the Exhibits Team.
How much handout material should I bring?
With 20,000–22,000 expected attendees, the exhibits team recommends bringing 3,000–3,500 pieces. Keep only a day's supply visible at your booth; store the rest in your boneyard allotment or hidden in the booth.
What are the display height limits?
For 10×10 and 10×20 booths: maximum 8 feet. For island booths (20×20 and larger): hanging signs may go up to 18 feet from the top of the sign, must stay within the booth footprint, and anything higher requires Exhibits Team approval.
Is there a fee to register my team members?
No. There is no registration fee for exhibitors or attendees. You may bring as many staff as needed to run your booth. Everyone does need to register for exhibitor badges to access the hall on show days.
Technology & services
Can I scan badges with my phone?
Your phone's camera alone will not capture all the data encoded in the attendee badge QR code. A dedicated handheld scanner is recommended. A phone app can work if it's specifically designed for SBC badge scanning — verify it captures all fields before the event and test it before the hall opens.
Does the booth come with WiFi or electricity?
No. Neither WiFi nor electricity is included. Order both through Freeman in advance. Alternatively, you can purchase daily WiFi on-site through the Convention Center once you arrive.
How do I update my listing in the app and exhibitor map?
Log into your Map Your Show account and verify your organization's details. The SBC uses this information to populate their mobile app and the online exhibitor map at sbc26.mapyourshow.com. Avoid listing personal phone numbers due to potential scammers. Contact Rachel if you need your login credentials resent.
Where is the Prayer Kiosk?
The 2026 Prayer Kiosk is available in the Hall A4/B1 lobby of the Orange County Convention Center for use by messengers and guests to the SBC Annual Meeting and Pastors' Conference.